Victoria’s Conference
Room

We invite your company to view “Victoria’s Conference Room” at Quality Inn Grafton. Specialising in corporate training programs, presentations, product launches, social functions and wedding receptions. Our conference room has floor to ceiling windows creating beautiful natural light in a truly relaxed but professional atmosphere. The warmth, energy and support of our staff make every event a success. No matter how large or small the group, every conference will be a success at Victoria’s Conference Room. Our experienced team will endeavour to exceed your expectations.

We are certain you will be impressed by the quality of our food and our flexible conference facilities.


The Quality Inn Grafton is a four star property located in the heart of the city, with the shopping centre across the road and the main street 200 metres away.


The property has 39 rooms with 7 different types available, which cater for the corporate traveller, families and honeymoon couples. Each room has tea and coffee making facilities and Austar channels. The Motel also has a pool and heated spa. There is plenty of space available for cars and also for buses on the motel grounds.

Should you be interested in a business meeting, anniversary dinner or function of any type. Please telephone our Reception staff to discuss your requirements, we will be very happy to assist.

Conference Facilities

Victoria’s Conference Room is the perfect location for your next conference or meeting. Our experienced staff are available to assist you with all your requirements.

Chef Steele has designed menus to cater for all dietary needs. Please specify and we will assist.
All menus for workshop breaks, breakfast, lunch and dinner are available on request.

We are able to provide the following equipment for your conference (some items may incur an extra charge).

Equipment
Data Connection Points
Internet Access
Overhead Projector
Screen
VCR
DVD Player
Data Projector
TV monitor
Stereo System with CD and Radio
Whiteboard Markers
Lecturn
Cordless Microphone
Flipchart and Paper
Photocopier
MP3/ipod compatible sound system


 

Business Services

Photocopying
A4 – 25 cents per copy

Facsimile
Local
$1.00 first page then $0.50 per page
International
$6.60 first page then $0.50 per page

Mailing
Standard Envelope $1.00 postage including envelope
A4 envelope $2.00 postage including envelope
Express Postage can be arranged


Room Plan

Quality Inn Grafton has a range of conference venues:

• Victoria’s Conference Room
Suitable for Conference or dining

• Victoria’s Courtyard
Suitable for Breakout Room /
Informal Luncheons

• Victoria’s Bar
Suitable for drinks and canapes


 

QUALITY INN GRAFTON CONFERENCE VENUE RATES AND REQUIREMENTS

Function Terms and Conditions

In order to ensure the success of your function, we ask you to read the following guidelines carefully.

1) Confirmation of your conference must be in writing.

2) Confirmation of a wedding reception will require a deposit of 10%.

3) Duration of function - guests must depart by the time specified when final arrangements are made, to enable us to reset for the next conference, unless special arrangements are made.

4) Final Arrangements – are to be made at least three working days prior to function date. eg. Selection of menu and wines

5) Cancellation – all cancellations must be made in writing.

6) Final Numbers – need to be notified three working days prior to the function. Charges are to be based on this final number, or numbers, attending, whichever the greater.

7) Payments. All credit cards are accepted. An authority will be required if card holder is not present. Chargeback payments are accepted only if an account application for credit has been completed and approved by management prior to arrival.

8) Music / Entertainment –Management reserves the right to control music / noise levels at the conference. No amplified music is permitted in the restaurant. All music must cease at 11.00pm

9) Liquor and Beverages - Management reserves all rights to supply liquor and beverages. Consumption must comply with all state regulations.

10) Insurance – The restaurant will take all necessary care, but accepts no responsibility for damage or loss of merchandise left in the restaurant / conference facilities.

11) Damage – Clients are financially responsible for any damage sustained to the restaurant /conference facilities or our property during functions, whether through their own action or through the actions of their guests.

12) Service charge 25% for weekend and public holidays will apply to the total account.

13) Price Variations – We endeavour to maintain prices as printed but these may be subject to increase at management’s discretion.
 

Below are form that can be downloaded and printed, they are in PDF format

Conference Request Form

Application for Credit at the Quality Inn Grafton

PDF requires Adobe Acrobat Reader, it is a free download

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